Onekama Athletic Boosters
REGULAR MEETING MINUTES
The President called the meeting to order at 7:10 p.m. The sign-in sheet substituted for roll call. September’s minutes were reviewed. The motion to accept the minutes was made by Mark Ward, seconded by Lanette Keith. Lanette Keith presented a copy of the General Ledger Detailed Report for the Treasury Report. The following adjustments were/will be made to the Athletic Booster account. Credits: $162.20 from Membership/Bottle Returns/Clothing, $111.25 from Middle School Football Concessions, $70.00 from Membership Dues, $703.00 from Apparel Sales, $98.25 from Homecoming Raffles, $25.25 from Middle School Basketball Concessions, $52.25 from Middle School Football Concessions, $76.00 from Varsity Girls Basketball Apparel/Membership, $277.00 from Varsity Football 50/50/Helmet Raffle/Clothing and $75.00 from Clothing sold at school. Debits: $122.60 for Coke Concession Supplies, $18.70 for Northern Design & Sign Decals, $51.97 for Gordons Concession Suuplies and $2198.00 for Third Coast Elementary Uniforms and New Hats. Our current balance after all stated transactions is $14,468.27. Mark Ward motioned to accept the Treasurer’s Report, seconded by Dennis Zupin. The Athletic Boosters welcomed Candace Turk, Girls Varsity Basketball Coach, to the meeting. Coach Turk introduced herself to the Boosters present and expressed sincere thanks for our support of the program. Special mention was made regarding the reversible practice jerseys purchased for the girls’ basketball teams. Acknowledgment and regard was given to Missy Miller by Coach Turk for her support of the program and the quality of these jerseys. The girls have been getting good use of these jerseys during practice time. Coach Turk answered a few questions regarding her background and briefed the group on her vision for the girls’ basketball program at all levels. Coach Turk also expressed her willingness to share her fundraising experiences with the group should we like any ideas. The group informed Coach Turk of current Booster activities and much discussion came forth. One area the Boosters would like to pursue was Coach Turk’s suggestion of offering three seasonal sports programs vs. the one we currently have. All members present agreed that this could definitely be something to look into. Per Paula Laws it would not affect advertising solicitation at all. The advertising space would be purchased at one time for the three programs at a slightly higher fee. This subject has been tabled until the next meeting for further discussion. Sally Koon/Jackpine will also be brought into this discussion to inform us how it might affect our expense on that end. We will go ahead with the current plan for this year’s program. Student Haley DeRosia will be working with Ms. Zadow on this project. Lynn O’Connor announced to the group that thank you’s from the Elementary Girls’ Basketball 5th grade team had been received. She will bring these to the next meeting for the members to see as she forgot to bring them this time. Dennis Zupin presented the group with numbers for the lumber portion of the proposed Trophy Case. Home Depot came in with the best price. Mr. Lamm is willing to go to Home Depot and pick out/pick up the lumber. The cost is as follows: 9 wood sheets @ $37.50 and 96 lft. of trim @ $2.60 for a total of $587.10. Mark Ward motion to approve funding of this material in an amount not to exceed $600.00. Lanette Keith seconded this motion. Motion carried and Lynn will fill out necessary paperwork in the Superintendent’s office. Dennis will be presenting a letter to the P.T.O, Band Boosters, The Foundation, and Academic Boosters for further support of this endeavor. Glass estimates will be asked for by Crystal Glass and Northern Michigan Glass. Dennis Zupin moved the discussion to the Gymnasium Banners we approved prior to this meeting. In addition to the specific banners for Dave Kehrer, Jr., Derek Mathieu and the Girls Basketball 1000 Point Club, it was suggested that we also do a Boys Basketball 1000 Point Club. If we decide to go this route it would be advisable to drop the actual scored points and note just the athlete’s name and year. This is due to the fact that the boys’ actual scores have not been recorded, just the names. Mark Ward motioned to approve the additional Boys 1000 point club banner in the amount of $143.50. Motion carried with Lanette Keith seconding. Discussion moved forward to the Student Athlete Program. Coach nomination deadline to be one week after marking period end. Gina Hagen and Duane to decide within the following week. The Student Athletes will then be presented at the following Board Meeting. Lynn O’Connor to ask Duane where the medals are being stored. Lynn will also distribute the nomination forms to the coaching staff. Dennis Zupin presented the following idea to the members: We present a scholarship of our own, at the Spring Awards Banquet, by taking our membership dues each membership year and donating those dues back in the form of a scholarship. The group unanimously agreed with this suggestion. Dennis will have something written up to present at the next meeting for further discussion. A funding request was presented by Lanette Keith on behalf of Curt Mathieu, 2001-02 Athletic Booster President. Originally, the electrical costs pertaining to the building up at the football field were to be covered by the Arcadia Lions. At this time, this bill is still outstanding and needs to be taken care of. A request has been made to the Lions to donate the dollars for this cost. However, if this falls through, would the current Athletic Boosters be willing to cover this expense? Additionally, a request has been made to the current Athletic Boosters to purchase the drywall for the ceiling of said building in the amount of $400.00. This is for the materials only. The labor will be donated by Mr. Mathieu. Mark Ward motioned to cover the $437.50 electrical invoice in the event it is left unpaid and to fund the drywall materials in the amount of $400.00. Dennis Zupin seconded, motion carried. Another funding request was presented by Lanette Keith on behalf of Duane Keith. As more control has been taken over the uniform return policy, Duane would ask for 3 more storage totes if the Boosters are willing. This expense is $30.00. Mark Ward motioned to approve, Dennis Zupin seconded. On behalf of the Volleyball Program, Lanette Keith presented her own funding requests. Lanette would ask that the Boosters purchase 2 game balls in the total amount of $45.00 and 2 net antennae’s in the total amount of $76.00. Dennis Zupin questioned what exactly is a net antennae. This is the apparatus that affixes to the net to determine whether the ball is in or out of bounds. The ones the girls are currently using are in bad repair and continually have to be taped to dull sharp edges. They are a potential hazard to players. Mrs. Keith assured the group that as the season draws closer, the volleyball teams would be hosting fundraisers to recoup these dollars. Mark Ward motioned to approve, Dennis Zupin seconded. On behalf of the Softball Program, Lanette Keith informed the group that face guard helmets will be mandatory this season. The Athletic Department is asking for 6 helmets at the cost of $30.00 each for a total of $180.00. In addition the department is asking for 2 softball bats. It was questioned whether we had bought bats for the girls last year. Lynn O’Connor confirmed that we had bought 2 bats for baseball, not softball. Dennis Zupin motioned for funding of the six helmets at $180.00 and a not to exceed amount of $250.00 for two softball bats. Mark Ward seconded. Lynn O’Connor asked the group to consider purchasing two cooler stands with attached waste disposal for the gymnasium. Lanette Keith will bring pricing to the next meeting after checking with suppliers. Boys Basketball Uniforms and the Athletic Booster Funding Request Policy were tabled for the next meeting when Missy Miller can be present. Concession sign-up currently in progress. Please sign the book for your slot at the concession table on the stage. The sign up book is brought to all home games. Thank you to those of you who have already signed up. Meeting adjourned at 9:30 p.m. Respectfully Submitted, Lynn O’Connor, President NEXT MEETING WEDNESDAY, NOVEMBER 9, 2005 — 7:00 P.M. ONEKAMA SCHOOL MEDIA CENTER Future Meeting Dates: (note these are not all the second Wednesday of the month)
GO PORTAGERS! www.go-ohs.com GO PORTAGERS! |