Onekama Athletic Boosters
MINUTES Members Present: Lynn O’Connor, President; Lanette Keith, Treasurer; Missy Miller; Jeri Prielipp; Mark Ward The President called the meeting to order at 7:05 p.m. With the Secretary absent, minutes were not available for review from July’s regular meeting. Lanette Keith presented the Treasurer’s report. The following adjustments were/will be made to the Athletic Booster account. Credits: $5,413.00, plus $10.00 turned in at this meeting, from the Picnic in the Park; $130.00 for Membership Dues; $318.00 for the second 5th/6th Grade Car Wash; $149.00 for the May Recycle Trailer; and a $10.00 donation from acquaintances of Jeri Prielipp. Debits: $35.58 for Picnic Pay Outs; $19.56 for postage (membership mailing and picnic thank you cards); $199.00 to Northern Design & Sign for the Picnic in the Park banner; Two Third Coast Invoices in the amount of $180.00 and $192.00 for clothing orders. The cash box currently holds $321.00 for incidentals. Our current balance after all stated transactions is $16,071.23. Missy Miller presented sample elementary basketball uniforms. The cost of such uniforms is as follows: Boys Youth Sizes, $66.00; Adult Men’s Sizes, $72.00, Girls Youth Sizes, $52.00; Adult Women’s Sizes, $56.00. This price incorporates a home jersey (royal), away jersey (white) and one pair of shorts (royal) with ONEKAMA printed in block letters across the front of each jersey. Danielle Ward modeled a girl’s uniform for the group so that we could judge sizing appropriately. It was decided amongst the group to place an order for 5th and 6th Grade Girl’s Basketball. The order will be as follows: one adult women’s large, one adult women’s medium, two adult women’s small, fifteen girl’s youth large, and eleven girl’s youth medium. The motion to purchase the above stated girl’s basketball uniforms at an amount not to exceed $1,576.00 was made by Mark Ward and seconded by Jeri Prielipp. Missy Miller will place this order immediately so that the uniforms will be available for the girls by their first game which is scheduled for September 24, 2005. Due to the fact that we did not have a boy available this evening to try a uniform for sizing, it was agreed that we could postpone ordering the boys uniforms until the next meeting, as we still have time before the boy’s season begins. Lanette Keith will take the sample uniforms with her for final approval by Duane Keith, Athletic Director and Gina Hagen, Principal before the actual order is placed. Missy Miller presented some fresh thoughts for the apparel line. These included new color samples for sweatshirts and a new baseball cap design with Onekama Portagers embroidered on the front. Lanette Keith motioned that the Athletic Boosters purchase two dozen ball caps, at the cost of $10.00 per cap. This motion was seconded by Jeri Prielipp. The caps will sell for $15.00 each. No further decision was made toward the sweatshirts as we would like to discuss some new logo ideas at the next meeting. On behalf of Wonda Kinnan, Lynn O’Connor presented a request from the Varsity Cheerleaders. The Cheerleaders are asking for help purchasing new uniforms to be used for both the football and boy’s basketball season. The Cheerleaders have had ongoing fundraisers and are currently doing a bottle drive to raise money toward their uniforms, wind breakers, sweatshirts, poms and matching shoes. The estimate for the cheerleading uniforms came in at $1,213.40 for eight uniforms. A printed copy of the uniform was shown to the members and a copy of the estimate was on hand. This estimate is for the cheer top, pleated skirt, brief, and poms. The Cheerleaders have already raised enough and ordered their blue windbreakers for the football games. They currently have $500.00 to put toward the uniform expense, leaving them short $713.40. Each member unanimously agreed to help the Cheerleaders. After an in depth discussion, the motion to grant $600.00 toward the Cheerleading uniforms was made by Lanette Keith and seconded by Mark Ward. Lynn O’Connor will relay this to Mrs. Kinnan and Mari Manke so that ordering procedures are followed. Lynn will also verify Wonda has had the uniforms approved by Duane Keith, Athletic Director and Gina Hagen, Principal. Missy Miller confirmed, during the above discussion, that 16 reversible practice jerseys were indeed ordered and received by Coach Candace Turk recently for the JV/Varsity Girl’s Basketball Teams. Lanette Keith presented the group with printed material and specs for a Sports Scoring Table for the gymnasium. An approximate cost breakdown was given. The eight foot padded table in Onekama colors would cost approximately $2,400.00. With the table comes the option of: 4 free chairs, or; a padded podium, or; $275.00 off of the purchase price. The Boosters opted for the 4 free padded chairs. An additional expense for freight and a $75.00 fee for not having a loading dock will also apply. A storing cover is available for an additional $140.00. The table would be stored in the Athletic Director’s office when not in use. Jeri Prielipp motioned to release the funds for purchasing the table and a cover. Missy Miller seconded this motion. The table should be available six weeks from the order date. Lanette will obtain approval from Duane Keith and Gina Hagen for the table logo and begin the ordering process. In the absence of member Dennis Zupin, Lynn O’Connor presented a letter written by Dennis asking for support for new hallway trophy cases. This letter states that Mr. Lamm’s Shop class would construct the cases, the lumber would cost approximately $800.00 and an estimate from Glass Specialties came in at $3084.08 for glass/handles/locks. Mr. Zupin will also be asking the other Booster Clubs and the Education Foundation Committee for support. The suggestion of getting the lumber donated for this project was discussed along with the cost of the Glass Specialties estimate. It was decided that the members would like to see additional estimates and obtain more information from Mr. Zupin before proceeding with this request. At the request of Duane Keith, Coach and Athletic Director, Lynn O’Connor brought the subject of Middle School Basketball Uniforms (Boys and Girls) to the table. Lynn had limited information to share with the group regarding, condition, counts, etc. All members agreed that more information on this subject was needed and wanted to see the current uniforms before proceeding. The next topic for discussion was the new OHS Ball Fields. The proposed layout for the fields was presented at Monday’s School Board meeting. Mark Ward summarized the information presented at the Board Meeting. Lynn O’Connor informed the group that she had been holding discussions with Mr. Sandy, Deb Miller, Mindy Sedelmaier, and Jack Miller regarding acquiring donations for this project. Her information is as follows: PCA will be clearing the trees at no charge and will buy the chips from the school. Martin Marietta is donating the pipes for the backstop. The construction of/welding labor will be donated by Jack Miller and an acquaintance. Ron Brown & Sons will be donating 100 yards of topsoil and 100 yards of Diamond Dust give or take. Lynn also presented the idea to the group of acquiring fence sponsors. Missy Miller questioned the legalities of having advertising at a high school facility. Lynn said she would investigate this. Lynn will also check with Mr. Hunter on how they went about selling sod per the square foot to raise money for the football field. This might be something to look at for the ball fields. Note: The boy’s infield will be grass and the girl’s infield will be diamond dust. Concessions and 50/50 raffles will remain exactly as they were last year in regards to the different Booster Club ownership. Lanette Keith presented the idea of reworking the program with the other Booster Clubs’ agreement. She suggested that rather than all the Booster Clubs working different facets of concessions at the same time (i.e. candy, hot food), that the Booster Clubs have a rotating schedule where each club takes a night, does the whole thing and the other clubs have that night off, vice versa. The profit sharing would remain exactly the same. An Athletic Booster volunteer would still need to be available at each game to work the apparel table. Lynn O’Connor agreed to present this to the other Booster Clubs as long as all Athletic Boosters were supportive. The members agreed that the Booster Clubs need to unify and close the rift. Lanette Keith presented a request made by Duane Keith to purchase a small inexpensive refrigerator/freezer to keep in the Athletic Directors office to store water for the referee’s and keep the frozen ice packs close and available. A motion was made by Mark Ward for the purchase of this appliance not to exceed $125.00. The motion was seconded by Jeri Prielipp. Lanette Keith motioned to purchase ink cartridges for Lynn O’Connor for all of the printing she does for the Athletic Boosters. Jeri Prielipp seconded this motion. Lynn was instructed to purchase the appropriate ink and turn in a receipt. Lynn O’Connor says "we’ll see". Meeting adjourned and kids yanked out of the pool just before dark. (I forgot to look at the clock!). Thank you to everyone willing to relocate to my deck for the summer meetings to enjoy the out of doors. It was truly enjoyable and I loved being able to include the kids and get them together. I motion that we do this every summer…until then see you at school! Respectfully Submitted, Lynn O’Connor, President
NEXT MEETING WEDNESDAY, SEPTEMBER 14, 2005 — 7:00 P.M. PROBABLY IN THE MEDIA CENTER |